Privacy Policy
Effective Date: 28 June 2026
Last Updated: 28 June 2026
1. Introduction
Section titled “1. Introduction”This Privacy Policy explains how [LEGAL_ENTITY_NAME] (“Company,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal data in connection with the Newsfork platform and related services.
This policy applies to:
- visitors to
www.newsfork.comanddocs.newsfork.com; - users of the Newsfork API and dashboard;
- business contacts, prospects, and partners; and
- any other individuals whose personal data we process.
For personal data we process on behalf of customers (as a processor/data intermediary), the customer’s privacy policy governs, and our processing is subject to our Data Processing Agreement.
2. Data Controller and Processor Roles
Section titled “2. Data Controller and Processor Roles”As Data Controller: When we collect personal data directly from you (account registration, website visits, marketing communications), we act as the data controller.
As Processor / Data Intermediary: When customers upload personal data to the platform, we process such data on behalf of and under the instructions of our customers.
3. Personal Data We Collect
Section titled “3. Personal Data We Collect”3.1 Account and Registration Information
Section titled “3.1 Account and Registration Information”- Full name
- Email address
- Company name and job title
- Country/region
- Login credentials (passwords stored in hashed form)
3.2 Usage and Technical Information
Section titled “3.2 Usage and Technical Information”- IP address and device identifiers
- Browser type and version
- API usage logs (endpoints, timestamps, response codes)
- Pages visited and features used
- Referral URLs and session data
3.3 Customer-Uploaded Data
Section titled “3.3 Customer-Uploaded Data”Customers may upload business data that includes personal data (e.g., contact records in integrated applications). We process this data solely as instructed by the customer.
3.4 Communications Data
Section titled “3.4 Communications Data”- Support and sales correspondence
- Feedback and survey responses
- Marketing preferences
3.5 Payment Information
Section titled “3.5 Payment Information”- Billing address
- Payment card details (processed by PCI-compliant payment processors; we do not store full card numbers)
4. Purposes of Data Collection
Section titled “4. Purposes of Data Collection”| Purpose | Legal Basis |
|---|---|
| Providing and operating the Newsfork platform | Contractual necessity |
| Creating and managing user accounts | Contractual necessity |
| Processing payments and billing | Contractual necessity |
| Providing customer support | Contractual necessity / Legitimate interests |
| Service updates and security notices | Contractual necessity |
| Improving service performance | Legitimate interests |
| Platform security and fraud prevention | Legitimate interests / Legal obligation |
| Complying with legal obligations | Legal obligation |
| Marketing communications (with consent) | Consent |
5. Consent
Section titled “5. Consent”By providing personal data in the course of using our services, you are deemed to consent to collection and use for the purposes described here, where permitted by law.
For marketing communications, we obtain express consent where required.
You may withdraw consent by contacting privacy@newsfork.com. Withdrawal is prospective and may affect your ability to use certain features.
6. Disclosure of Personal Data
Section titled “6. Disclosure of Personal Data”We may disclose personal data to:
- Service providers (Cloudflare, Stripe, email delivery, analytics) under data protection agreements
- Professional advisors where necessary
- Regulatory authorities when required by law
- Acquirers in connection with a merger or asset sale (with notice)
We do not sell personal data. A sub-processor list is available upon request.
7. International Data Transfers
Section titled “7. International Data Transfers”Personal data may be stored or processed outside your jurisdiction, including the United States, European Union, and Asia-Pacific.
We implement appropriate safeguards, including contractual clauses and selection of providers with recognized security certifications.
For GDPR-subject data, we rely on Standard Contractual Clauses or other approved transfer mechanisms where required.
8. Data Retention
Section titled “8. Data Retention”| Data Category | Retention Period |
|---|---|
| Account information | Duration of account + 3 years after closure |
| Customer-uploaded data | Duration of subscription + 30 days (then deleted per DPA) |
| API usage logs | 90 days (rolling) |
| Payment records | 7 years (legal/tax requirements) |
| Support correspondence | 3 years after last contact |
After the applicable period, personal data is securely deleted or anonymized.
9. Data Security
Section titled “9. Data Security”We implement technical and organizational measures including:
- Encryption in transit (TLS 1.2+) and at rest
- Role-based access and MFA for employees
- Cloud infrastructure with SOC 2 / ISO 27001 certifications
- Monitoring, logging, and incident response procedures
No system is completely secure; we cannot guarantee absolute security.
10. Data Breach Notification
Section titled “10. Data Breach Notification”In the event of a breach affecting personal data, we will investigate, contain, and notify affected individuals and regulators where required by law.
For Customer Data, we notify the customer in accordance with our DPA so the customer can fulfill its own notification obligations.
11. Your Rights
Section titled “11. Your Rights”Depending on your location, you may have rights to access, correct, erase, restrict, or object to processing, and to data portability.
To exercise rights, contact privacy@newsfork.com. We aim to respond within 30 days.
GDPR-subject individuals may lodge a complaint with a supervisory authority.
12. Children’s Data
Section titled “12. Children’s Data”The Service is not directed to individuals under 18. We do not knowingly collect children’s data.
13. Cookies and Tracking Technologies
Section titled “13. Cookies and Tracking Technologies”We use cookies and similar technologies on our websites. See our Cookie Policy for details and preference management.
14. Third-Party Links
Section titled “14. Third-Party Links”Our websites may contain links to third-party sites. We are not responsible for their privacy practices.
15. Assisted features and privacy
Section titled “15. Assisted features and privacy”Assisted Features (AI search, classification, MCP tools):
- Customer Data is handled per this policy and our DPA
- We do not use Customer Data to train third-party foundation models without explicit consent
- See Supplemental product practices
16. Do Not Track
Section titled “16. Do Not Track”We do not currently respond to Do Not Track signals. Manage tracking via our Cookie Policy and browser settings.
17. Data Protection Officer
Section titled “17. Data Protection Officer”For privacy inquiries, access/correction requests, or complaints:
- Email: privacy@newsfork.com
- Mail: Data Protection Officer, [LEGAL_ENTITY_NAME], [INSERT REGISTERED ADDRESS]
18. Updates to This Policy
Section titled “18. Updates to This Policy”We may update this Privacy Policy from time to time. Material changes will be communicated via email or prominent website notice.
19. Contact Us
Section titled “19. Contact Us”- Company: [LEGAL_ENTITY_NAME]
- Email: privacy@newsfork.com
- Address: [INSERT REGISTERED ADDRESS]